Do you thrive when you are one step ahead, anticipating your CEO's needs? Are you curious and can you enjoy being exposed to new and fascinating tech? Are you that one person where structure just magically appears, and makes it easy for people around you to get their work done? When travel arrangements seems impossible to change, can you get it done? How about coming to a warm, caring company with people at heart, a good work life balance – where you can be your true self? And how about being at the very forefront of what technology can do, working with some of the smartest people around? Apply today! No CV needed at first stage, just your name and contact info, we'll cover the rest later.

We are now looking for an experienced Executive Assistant to support the CEO and the leadership team in a cutting-edge AI company developing world-leading safety software for AD and ADAS. Our technology encompasses every aspect of automation, from sensor fusion, computer vision, and object detection to positioning and actuation, using a combination of rule-based code and deep learning algorithms. Our ultimate vision is to help make car accidents a thing of the past – to create a day when all roads are safe, and lives are no longer lost to preventable accidents.

Your mission and day-to-day tasks

Your role will be to be one step ahead of our CEO, providing proactive administrative support to her, and to coordinate the work within the Leadership team as well as be available for administrative support to them too. As Executive Assistant to the CEO you will have a central role in the organization, you'll be handling everything from lunch bookings to board meetings, travel arrangements, events and conferences. You’re the go-to-person for both the possible and the impossible. And somehow things fall in place when you get involved. Here’s what you’ll be doing:

• Plan, coordinate and document outcome from leadership team meetings incl agendas, and keeping track of backlog and actions.
• Handle practical arrangements around board meetings
• Be the first interface for the company with external stakeholders. You represent the company, the CEO and the management team in all such contacts – dealing with many different situations and different kinds of people, in a pleasant and service-minded way that also creates respect.
• Dealing with important documents, administration and keeping of deadlines and filing
• Calendar coordination and meeting planning, including prioritizing of the most urgent matters
• Managing of CEO’s e-mails
• Prepare presentation material, mainly in PowerPoint
• Plan and arrange travels and meetings
• Plan and coordinate conferences and events, including practical arrangements
• Taking part in office projects / events

What’s in it for you

• Work at the forefront of tech in one of Sweden’s biggest and most interesting, challenging and dynamic AI/ML-companies.
• Collaborate with highly skilled, innovative, creative and smart people.
• Work with people from all over the world, close to what science just came up with.
• Enjoy a flexible work approach and a genuinely good work/life balance.

Qualifications & experience

You’re a service-minded relationship builder, who’s curious to learn new things. You’re used to being in a context where the technology at times can be hard to comprehend. You’re confident, and you radiate positive energy. 

We also believe you meet the following requirements:

• Have extensive experience as an Executive Assistant and have dealt with many stakeholders and complex issues that need your best abilities, service and ability to separate the important from the unimportant.
• Have excellent planning and organizing skills, taking own initiatives and act without guidance in the daily work.
• Sociable and enjoy a high paced environment with a lot of internal/external contacts, you get much energy from being the representative and interface of the company – you’re able to be of service as well as to create respect at the same time.
• Fluent in both written and spoken Swedish and English, not shy for technical terms.
• Have excellent computer skills in necessary administrative systems
• Experienced in handling vast amounts of incoming communication, and a sound way of knowing how to prioritize the requests as well as communicate in a friendly but stringent manner.

More about Zenseact

Our software makes a difference.
Using AI-based technology to create the ultimate driver support, we’re fighting to end car accidents and make roads safe for everyone. Every year, around 1,4 million people die in traffic while approximately 50 million people get injured. Many get disabled as a result of their injury. We can do better.

One purpose, one product.
We’re a software company dedicated to revolutionizing car safety. By designing the complete software stack for autonomous driving and advanced driver-assistance systems, we’re fighting to end car accidents and make roads safe for everyone. Zenseact was founded by Volvo Cars, and the teams are based in Gothenburg, Sweden, and Shanghai, China. When we aim for zero accidents faster, we strive to speed up the transition to safe automation. This is essentially achieved by making cars updatable – like a computer or a phone. With regular software updates, a vehicle can be made safer long after its production. By accelerating improvement loops, shortening development cycles, and deploying high-capacity software quickly, we can make cars safer, and faster.

Culture with people at heart
To achieve our mission of saving lives and ending traffic accidents we must go where nobody has before. It requires us to venture into the unknown, pioneering new technology and pushing the frontier of autonomous driving. While there’s no denying our determination and expertise, we must stand united to succeed. By fostering a culture of support and enablement – a place of psychological safety where all of us can thrive – everything else will follow. We call this a people-at-heart culture. This culture means caring. It means the company cares about me, and we care about one another. It means sharing, so we give each other energy and have fun together. Our culture is also about belonging. It’s important to feel at home and that we can be ourselves at work. Finally, a people-at-heart culture means well-being. So, we enjoy the flexibility needed to be and do our best – at work and in life. 

Zenseact works proactively to create a culture of diversity and inclusion, where individual differences are appreciated and respected. To drive innovation we see diversity as an asset, which means we value and respect differences in gender, race, ethnicity, religion or other belief, disability, sexual orientation or age, etc.

Interviews are held continuously, so we highly recommend that you submit your application at your earliest convenience.